All events are set to end no later than 11:30pm, unless prior approval has been granted. You can add on setup or guest time to extend your event. All time extension requests need to be requested no later than 14 days before your event.
We are open to most décor options, but over all nothing can be attached to walls, flames need to be contained, and no feathers, glitter, sparkles, or other non-degradable items.
You and your vendors will have access to the venue starting at 9am on the day of your event. If you have a rehearsal scheduled, you may bring décor items for drop off at that time. Vendors or clients wishing to arrive earlier for setup will need to have prior approval. All items must be removed at the conclusion of your event unless prior approval has been given.
All lights in the bar and ballroom space are fully adjustable and dimmable. There is a speaker system in the bar/ballroom/foyer areas as well as on the patio. Two wireless microphones and a microphone stand are also available for clients, which will be setup by an Aurora Meadows staff member.
We require you to use one of our three exclusive caterers. We provide all alcohol in house; no outside alcohol is permitted.
Tips are not necessary, but always very appreciated!
One off-duty police officer will be present for all events where beer, wine and/or liquor are present. This service is non-negotiable. The cost of the service will be paid directly to the officer from the client however, Aurora Meadows will make arrangements for the officer on behalf of the Client. Cost of officer is $50/hour, with a minimum of 3 hours. For events with a final guest count exceeding 250, a minimum of two officers will be required.
All linens, napkins, glassware, place settings and serving ware will be provided through your catering company.
Yes. We are handicap accessible including parking spaces, sidewalk ramp, restroom facilities, and the entire space is on the same level. Please let us know if you need more information or have specific needs.
It is strongly encouraged that clients obtain General Liability Insurance. This insurance is separate from and in addition to insurance provided by the caterer. Ask an Aurora Meadows staff member for more details.
We have a full-service prep kitchen. Our catering staff will cook food for the event onsite using their equipment, they will then prep and plate the freshly cooked food in our facility and serve it to the guests.
Absolutely! You and your Bridal Party can utilize our two getting ready suites (The Parlor & The Lounge) starting at 9am. Both suites offer great natural light, ample outlets, mini fridge, wet bar, full length mirror, hooks for garments, a soft seating area, and private keyless lock for personal items. Our Parlor also includes a private dressing area, a few toiletry items, and a hair/makeup counter with 3 adjustable seats. Our Lounge also includes a large poker table and a big screen TV with golf simulator.
We can accommodate up to 315 guests with a dance floor, and about 500 guests for a standing reception. We can also section the room to make for a more intimate space.
There is a large coat closet conveniently located near the front entrance. You can utilize the closet as a self-serve option or add an attendant to your final invoice.
We have several great ceremony options. You can choose between our hydrangea garden, climbing wall patio, or ballroom for your ceremony. Our team will provide setup of ceremony chairs and will assist with coordinating a room flip for our indoor ceremonies.
We have both an indoor and outdoor option for your cocktail hour. Our large stone patio offers a unique mobile “piano style” bar, cocktail tables with umbrellas, outdoor speakers, Italian bistro lights and a climbing hydrangea wall. Our indoor bar (adjacent to our ballroom) offers an extra-large quartz bar top, customizable back bar shelving, a self-serve hydration area, whitewashed brick fireplace and a built-in nook to utilize however you’d like.
We have 123 paved parking spots on site with auxiliary grass parking available. We also feature a large portico for easy drop off in inclement weather. We have a private parking lot, so cars can be left overnight. We do ask that all cars be removed by 1:00pm the day after the event.
We highly recommend it! Our venue coordinators will help with vendors and the overall timing of the day, but their main focus is on maintaining Aurora Meadows facilities to the highest standards. Ceremony execution, set up of décor and personal items, and tear down of your items is best left to the professional planners.
Aurora Meadows will setup the overall floor plan, including tables and chairs. We can assist with linen placement if delivery is done prior to catering staff arrival. Your catering staff will handle setting tables, florist will handle placing all floral items, and bakery delivery will be done by bakery and/or catering staff. Any additional set up beyond that is you or your wedding planner’s responsibility. Aurora Meadows is not responsible for any items they do not own or manage as a rental.
The three closest hotels we would recommend are The Aurora Inn (2 mins away), The Bertram Inn (10 mins away) and The Hilton Garden Inn – Twinsburg (15 mins away). However, there are additional chain hotels in the Solon, Streetsboro and Twinsburg area which are each about 15 minutes away.
Sparklers are permitted outside if safety protocols are followed. No sparklers (including “cold sparks”) are permitted inside the facility.
We have 16- 72” rounds, 14- 60” rounds, 13- 8’x30” rectangles, 10- 6’x30” rectangles, 2- serpentine, 10- 36” round adjustable height (can be either cocktail or table height), and 15 outdoor bistro tables with umbrellas.
Nothing is hidden at Aurora Meadows. Aside from your venue rental you can anticipate bar/beverage charges, security (paid directly to the officer), ceremony fee (if wedding ceremony will be onsite), and any applicable charges for requested rental items. Service charge and sales tax will also be applied to all contracts.
The service charge is an industry standard, and you will encounter it with any venue, hall, hotel, caterer, etc. The typical percentage ranges from 20-25%, we charge 10%. Overall, this helps cover the cost of operating the business to make your event a success. Your contract may show a breakdown of specific items of your event, but the work behind those items is not accounted for, thus the service charge allows for this. We will often offer meetings/calls with clients, walkthroughs, tours for vendors, room layouts, etc. These costs are covered under the service charge. Keep in mind, this is not something we charge exclusively, you would have this charge at any venue or with any caterer.
We partner with a wedding planning company, B.lovely Weddings, which can offer packages from “Day of” to “Full Service” options at a discounted rate. We also have some large rental items that you can add on to your contract. We are happy to share recommendations for additional vendors, if needed we will send over a list of some of our favorites.